Once your guest website and/or RSVP's are good to go, it is time to invite guests!
Under "Guest Management", you may select "Invite Guests" to view the four ways you can invite guests to the guest website and to RSVP:
Invite by email:
You can enter employee emails (can be copied & pasted from a list)
You can also enter an optional message to employees
You can select to send the invite from BoomPop or their own email address
Select "Preview and Continue" once the emails are added, then check the box that says "send invitation from your email address"
Employees are sent an email invitation - they do not have to sign in or have a BoomPop account to accept the invite
Invite by link
You can copy the invite link and send it to guests via your chosen method (email, Slack, Teams, etc.)
When guests click the link, they can RSVP and answer the questions and are added to the guest list
Invite by form entry
You can individually enter a guest’s first name, last name, and email address to add them to the guest list
Guests will be automatically marked as going and are not notified by email. This is typically used for guests such as CEO's or other organizer, people who are definitely going and would not like to be bothered with an email.
Invite by bulk upload
You can download a CSV template to fill out guest information
Note: This will not work unless it is in the proper format, so make sure you follow it exactly.
Once filled out, organizers upload the CSV file of attendee information
Organizers can select:
Send invites (guests will be prompted to RSVP) - emails guests
Mark all as attending, but don’t notify - does not email guests
Mark all as attending and notify - emails guests
If sending an email, Organizers can optionally add a message
If sending an email, Organizers can select to send the invite from BoomPop or from their own email address
Guest RSVP Process:
Guests receive an invitation (either by email or by link)
Guests click the link and are brought to the Guest Website
They do not need a BoomPop account or to be logged in in order to RSVP
Guests can select whether they are coming to the event
If yes, they answer the RSVP questions and receive a confirmation email after they RSVP
If no, they can optionally enter a reason they can’t attend
More information about this can be found under the "Guest" section of the Help Center
Automatic Invitation Reminders:
When a guest has been invited to an event, but hasn’t responded, they will receive a reminder email every 5 days until they RSVP or until it's within the 40 day window of the event.