Choosing a hotel for your offsite or corporate event involves more than just booking rooms—it’s about creating a seamless and comfortable experience for your attendees.
From location to amenities to group rates, the right hotel can make a big difference in how your event flows. Whether you’re booking five rooms or fifty, planning with intention ensures everyone feels taken care of.
What to Look for When Selecting a Hotel
Proximity to your event venue: If your meetings or activities are offsite, pick a hotel within easy walking or shuttle distance.
Local placement: Consider the location within the city—downtown for energy and amenities, remote for focus, or all-inclusive for convenience.
Group rates and availability: Look for hotels that offer discounted rates for group bookings and can accommodate your full guest list.
Room types and comfort: Make sure the hotel offers enough rooms with the right mix (king, queen, double) for your team’s preferences.
Amenities that matter: Prioritize amenities like breakfast, high-speed Wi-Fi, flexible check-in/out, or on-site parking, depending on your team’s needs.
Meeting or common space options: Ensure breakout rooms or informal gathering spaces are available if needed.
Vibe of the venue: Consider the style and atmosphere—does it align with your company culture?
Good reviews and service reputation: Consistent service helps avoid stress and ensures a smoother stay.
Employee opinion: Survey your team after past events to see what worked and what didn’t.
Tip: Want an easy way to get feedback from your team before the event? Use the Pre-Event survey template available on your event page.
Next Steps
Identify potential hotels that meet your proximity, amenities, and budget requirements.
Check group availability and rates for your event dates.
Survey your team for preferences or past experiences to refine your list.
Book the hotel and confirm key details (room types, meeting spaces, amenities).
TL;DR
Prioritize proximity, location, and amenities that support your goals.
Check group rates and room availability for your full team.
Ensure meeting/common spaces and hotel vibe fit your culture.
Gather team input if possible.
Book early and confirm all key details to ensure a smooth stay.