New to event planning and not sure what an RFP is? Learn more here.
Once you’ve shortlisted hotel options, you’re ready to request pricing and availability. BoomPop’s built-in request flow sends the key event details directly to hotels, so they can respond with custom quotes based on your needs. This replaces the traditional RFP (Request for Proposal) process and makes getting bids as simple as clicking a button.
To begin, head to your Shortlist and click the “Get Availability” button next to any hotel you're interested in.
From there, you’ll walk through a four-step request form:
Step 1: Stay Information
Share the logistics of your trip:
Your preferred and backup dates
Number of attendees
How many rooms you'll need per night
If you’ve already filled this out in your Event Details, it will pre-populate here.
Step 2: Meeting Spaces
Let us know if you’ll need dedicated meeting or breakout space during your stay. You can customize needs by day (e.g., full day vs. morning only) and choose your room setup style (like classroom or theater layout).
Add any details for your breakout space needs in addition to your general meeting space information.
Step 3: Food & Beverage and Additional Requirements
Select which meals or snacks you’d like the hotel to provide each day. You can also add any specific requests or dietary needs—this helps hotels plan and quote more accurately. Keep in mind that many venues require a food & beverage minimum when booking meeting rooms.
Step 4: Confirm Hotel Selection
Review the properties you want to submit your request to. You can choose one or several at once.
Press “Send Now” to submit.
Once submitted, the hotel will receive your request directly. You’ll get a confirmation email, and most hotels respond within 2–3 business days. If you’re working with an event planner, they’ll keep you in the loop as updates come in.
If you need to send additional requests later, your answers will be saved—no need to re-fill everything from scratch.
This process makes it easy to get clear, tailored pricing from hotels without back-and-forth emails or PDF attachments. Just a few clicks, and we take it from there!