Group meals— breakfasts, lunches, dinners, and snack breaks— are arranged in advance through the hotel’s catering or banquet team. Most hotels offer pre-set banquet menus or à la carte options. Selecting meals early ensures service runs smoothly, dietary needs are accommodated, and your team stays energized.
How to Order Group Meals
Share headcount and schedule: Let the hotel know when and where meals should be served and for how many people.
Request the catering menu: Hotels provide options for breakfast, lunch, dinner, and breaks. Ask for the most current menu during planning.
Choose your meal style
Buffet: Flexible and ideal for large groups with varied dietary needs
Boxed meals: Convenient for working sessions or grab-and-go options
Plated: Formal, best for smaller or VIP groups
Confirm dietary restrictions
Communicate allergies or special diets early, and re-confirm at least a week before the event. Ensure buffet items are clearly labeled.Review and sign the Banquet Event Order (BEO)
The BEO outlines your final menu selections, headcount, timing, and costs.
Pro Tips
Coordinate timing: Align meal times with your agenda so breaks feel natural.
Include snacks and beverages: Coffee, tea, and light snacks help maintain focus and morale.
Tailor meals to your team: Ask about customization—most hotels accommodate specific cuisines or lighter options.
Confirm F&B minimums: Meals typically count toward your contract’s food & beverage minimum—check with the hotel.
Request sustainable options: Many hotels offer compostable packaging, reusable serve-ware, or refillable beverage stations.
Ordering meals through your hotel keeps planning simple and ensures your team is well cared for. Finalize selections early and use your hotel’s expertise to make meal service seamless.
TL;DR
Review the catering menu and select meal style (buffet, plated, boxed)
Confirm dietary restrictions and communicate them clearly
Review and sign the BEO with timing, headcount, and costs
Coordinate timing, include snacks, and check F&B minimums