Meals are more than just breaks—they’re opportunities for your team to recharge, connect, and reflect. Thoughtful meal planning ensures your event runs smoothly and keeps attendees focused throughout the day.
Whether you’re hosting a half-day strategy session or a multi-day offsite, scheduling meals at the right times (and with the right variety) makes a big impact on the overall experience.
Tips for Planning Event Meals
Match meals to your agenda flow:
Breakfast: Ideal before a full day of sessions—consider a light buffet or grab-and-go.
Lunch: Schedule at least 45–60 minutes and opt for easy-to-serve options like buffets or boxed meals.
Dinner: Great for celebration or deeper connection—can be more social and offsite.
Don’t skip breaks: Mid-morning and mid-afternoon snacks or coffee breaks keep energy up and create space for informal networking.
Plan around content-heavy sessions: Offer heartier meals before deep work, and lighter options before active sessions or workshops.
Accommodate dietary needs: Always ask for preferences in your RSVP questions in advance and ask the hotel to label items clearly (e.g., vegetarian, gluten-free).
Vary the menu: Mix cuisines, flavors, and formats across days to avoid meal fatigue.
Tips & Tricks
Start strong with breakfast: A well-fed group is more alert—add protein options to avoid the mid-morning crash.
Schedule meals with buffer time: Meals often run over; giving an extra 15 minutes keeps your agenda on track.
Ask for indoor/outdoor flexibility: Weather permitting, outdoor meals can refresh the group and break up the day.
Use meals as connection time: Consider seating arrangements, icebreakers, or themed dinners to foster more team bonding.
Work with the venue early: Share your meal plan during the contracting phase—it can help negotiate F&B minimums or streamline logistics.
A well-planned meal schedule supports productivity and connection throughout your event. Keep things flexible, inclusive, and well-timed—and your team will thank you for it.