Your RSVP form is more than just a headcount—it’s your chance to collect key information that will shape everything from room assignments to meal planning to activity logistics. Keeping your questions focused and easy to answer helps you avoid back-and-forth later and ensures you’re prepared to host your team with care.
Essential RSVP Questions to Include
BoomPop has a series of pre-made, built-in questions you can use for your RSVP if desired:
Email address (always required, not shown in list)
First and last name (always required, not shown in list)
Any dietary preferences?
How can we contact you?
What’s your shirt size?
Any special accommodation requests or needs?
When are you checking in and out?
Add travel information:
Arrival and departure dates and times
Flight numbers
Optional—but Helpful—Questions:
T-shirt size or swag preferences
Activity interest or comfort level (e.g., “Would you be open to physical/outdoor activities?”)
Anything else you'd like us to know? (open-ended for unique needs or preferences)
Tips & Tricks
Keep it concise: Only ask what you truly need to know. Shorter forms = faster, more accurate responses.
Use multiple or single choice when possible: This standardizes responses and saves you time later.
Label sensitive questions as optional: This builds trust and ensures people feel comfortable sharing.
Asking the right RSVP questions helps you personalize the experience and avoid last-minute surprises. Keep it clear, respectful, and focused on what will help you take great care of your guests.