While RSVPs are great for capturing essential event info— like attendance, travel needs, and dietary restrictions— surveys are better suited for gathering deeper input. Use them when you need more thoughtful feedback, post-RSVP preferences, or details that evolve as your event takes shape.
Surveys help you personalize the experience and make data-driven decisions without overloading your RSVP form.
When to Use a Survey (Instead of or In Addition to the RSVP)
Before the event
To collect activity or breakout session preferences
To let guests choose entrees or customize meal orders
To gauge interest in optional add-ons (e.g., early arrival events, spa appointments)
To understand comfort levels with things like group size or physical activity
After the event
To collect feedback on the experience, sessions, venue, or overall satisfaction
To understand what worked well and where to improve for next time
Pro Tips
Keep surveys short and focused: Aim for under 10 questions unless you’re doing a formal post-event feedback survey.
Label surveys clearly: Let guests know what the survey is for and whether action is required.
Use multiple choice when possible: This speeds up responses and makes data easier to analyze.
Send with context and a deadline: A short note explaining why their input matters helps increase completion rates.
Use surveys to guide planning decisions: Let data shape your activity mix, group sessions, or meal planning—it builds buy-in and saves time.
Surveys are a flexible, low-effort way to gather input before or after your event. Use them to deepen engagement, tailor the experience, and collect valuable feedback that goes beyond the RSVP.