Found some hotels you like? Once they're on your shortlist, the next step is sending an availability request (also called an RFP). It sends your event details (like dates, headcount, room block needs, and more) straight to each hotel, so they can get back to you with pricing and availability.
Start from Your Shortlist
Every availability request starts the same way: from the Shortlist tab of your event.
Pick the hotels you want to hear back from, then click Request Availability to get started.
Fill Out Your Request Details
You'll walk through a short set of questions to round out your request. Some fields pre-fill from your event details, so just double-check those and fill in anything that's missing.
We'll help ensure you include all the key details: Event dates and flexibility, estimated headcount, room block needs, meeting or event space requirements, food & beverage needs, budget (optional but helpful), and any additional notes for the hotel.
Review and Send
Before you send anything, you'll see a full summary of the request. Give it a once-over to make sure everything looks right across all your selected hotels, then click Send Now.
What Happens Next
Once you hit send, your request goes out to every hotel at the same time. You can keep an eye on responses from the Requests & Bookings tab.
Most hotels get back to you within two business days. We'll email you the moment one replies, and you'll be able to review their response right in your event page.
Ready to review responses? Once hotels start replying, you can compare proposals, message vendors, and move forward with the one that's right for you. Here's how: Reviewing Hotel Proposals.
TL;DR
Start your availability request from the Shortlist tab
Fill in event details— some fields pre-fill from your event
Review the summary, then click Send Now to submit to all selected hotels at once
Track responses in Requests & Bookings
Most hotels respond within two business days