Offsite activities are a key part of creating a memorable and engaging event—but getting there shouldn’t eat up too much time or energy. When planning team outings, choose activities close enough to minimize transportation stress while still offering a change of pace. The ideal distance depends on your schedule, destination, and the type of experience you’re offering.
General Guidelines for Offsite Activity Distance
15–30 minutes travel time is ideal: This keeps logistics simple and helps you stay on schedule.
Walkable options are best when possible: Activities within walking distance reduce the need for transportation altogether.
45 minutes max for special experiences: If the activity is highly unique or central to your agenda (like a sunset sail or mountain hike), a longer drive can be worth it—but plan accordingly.
Stay closer for evening or post-dinner activities: The later it is in the day, the more important it is to stay nearby.
Pro Tips
Build in transportation time on your agenda: Include buffer time for boarding, traffic, and group coordination.
Use one location for multiple activities: Some venues offer team-building, meals, and entertainment all in one place.
Plan based on energy levels: Early-day activities can be farther away; save closer options for the end of the day.
Check traffic patterns: Ask your venue or a local contact about typical delays, especially in larger cities.
Communicate clearly: Let attendees know departure times, duration, and what to bring or wear—especially for anything active or outdoors. These are great details to add to your guest website!
The best offsite activities are both enjoyable and logistically smooth. Aim for experiences that are close enough to be convenient, but special enough to feel like a true break from the day-to-day.