Your itinerary is the backbone of your event — it turns your list of vendors, activities, and meetings into an actual day-by-day plan your team and guests can follow. Here's how to build one from a template, customize it to fit your schedule, and use the map and suggestions panel to fill in the gaps.

Watch the video below, or keep reading for step-by-step instructions.

Once you have a general outline of your event days, head to the Itinerary section of your planning page to start mapping things out.

We offer a few templates to help you get started:

After selecting your template, you'll see your draft schedule and can begin editing.

You can change your template at any time, but changes made to your current itinerary won't carry over if you switch templates. You'll see a warning before confirming.

Once your template is selected, click and drag to adjust time blocks or create new ones.

Use the pencil icon to edit a schedule block or add additional details.

From there, you can change the time and date, update the description, or add notes.

Use Collaborator Notes for details that don't need to be seen by guests — a vendor's contact information, instructions on how to enter a venue, and so on.

You'll notice a sidebar on the right-hand side of the itinerary page with two tabs: Map and Suggestions. This panel shows vendor and activity recommendations based on your event's destination.

Any vendors added to the itinerary will show on the map view.

In the Suggestions tab, the Recommended section shows restaurants, services, and activities we love near your event location or any vendor addresses you've added. These aren't booked automatically — if something looks good, you'll still need to reach out to the vendor directly to confirm.

If you've already confirmed vendors in your planning, they'll appear in the Booked tab. From there, you can quickly add any of them to your itinerary. When added, all location and contact information will auto-fill into the activity block, saving you time and helping you keep everything accurate.

This view is especially helpful for visualizing your event flow, double-checking logistics, and making sure you've accounted for transportation time or overlapping commitments.

Edits save as you go, so there's no need to worry about losing progress.

Hide Events: You can choose to hide certain activities from guests—only collaborators will be able to see those.

Once your itinerary is finalized, it will appear in the Itinerary section of your Guest Website—just make sure that section is toggled on and visible in your settings. You can continue editing your schedule at any time, and updates will reflect automatically.

Want guests to see the itinerary on their personal calendars? You can also publish your event to Google or Outlook Calendar to make things even easier to follow.