Your guest website is often the first thing attendees see when they're invited to an event. Before it goes live, it's worth taking a few minutes to make sure everything is configured correctly.
Not sure what to put on your site in the first place? Start with What to Include on Your Guest Website.
Review Your Sections
Your guest website is made up of toggle-based sections; each one can be shown or hidden depending on what's relevant for your event. To update visibility, open your event and navigate to the Guest Website tab. Toggle sections on or off and drag to reorder as needed.
As you go through each section, a few things to keep in mind:
Important Details and FAQ both include placeholder text by default. Swap in your own content and make sure everything is accurate before guests see it.
Music lets you link to a Spotify playlist. If you want it to be collaborative, that's a setting you can adjust on the Spotify side before linking.
Connect is where you can add a link to your Teams or Slack channel if relevant.
Explore: Things to Do in Your Free Time is your free-form section— more on that below.
Go through each remaining section and show or hide it based on what makes sense for your event.
Set Up Your Itinerary
How you present your itinerary on the guest website depends on how finalized your schedule is. You have a couple of options, and you can use one or both.
If your itinerary is still taking shape, use the Itinerary Details section. This is a text-based section that lives just below the full itinerary on the guest website. You can write a brief overview or a day-by-day breakdown of what to expect without committing to specific session details yet.
If your itinerary is ready to share, turn on the full calendar Itinerary section. This pulls directly from the sessions in your itinerary tab and displays them on the guest website automatically— no extra configuration needed.
Enable Calendar Sync (Only If Your Itinerary Is Final)
In addition to the itinerary appearing on the Guest Website, guests can opt in to sync the event itinerary to their personal calendar directly from the guest website.
If you want the itinerary to actually sync to calendars, you'll need to publish it first. To do that, go to the Itinerary tab of your planning page and publish from there.
Our recommendation: Only publish once your itinerary is completely finalized. Edits after the fact can cause confusion, and Outlook users may receive unnecessary email notifications for any changes made to the event descriptions or overall configuration after syncing.
Confirm Your Hotel Is Showing
The Hotel Information section on your guest website pulls from '/;'/
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your confirmed venue, but it only displays content once the hotel has been marked as booked in Partner Hub.
If you're working with a BoomPop event planner, they handle this on your behalf. If you're planning independently and your hotel isn't showing, it's likely because the hotel hasn't yet uploaded their fully executed contract in Partner Hub, which is what triggers the booked status.
While uncommon, if you need this resolved quickly, you're welcome to send the hotel a direct message asking them to mark the booking as complete in Partner Hub. Our team is usually already in touch with them as well!
If the hotel isn't confirmed yet and you'd rather not show an incomplete section, toggle Hotel Information off until everything is set.
Make the Most of the Explore Section
The Explore: Things to Do in Your Free Time section is your free-form canvas on the guest website. Each card lets you add a photo, title, address (which links to Google Maps), and description. None are strictly required, though a photo goes a long way.
The section is designed for local recommendations, but organizers have used it for everything: event sponsors, guest speakers, dress code guidance, session descriptions, team spotlights, and more. If you have content that doesn't fit neatly elsewhere on the guest site, this is the place for it.
TL;DR / Checklist:
Review each section in the Guest Website tab
Replace any placeholder text in Important Details and FAQ
Ensure links are added for Spotify and Connect sections, if desired
Select your Itinerary type
Use Itinerary Details for a text-based overview if your schedule isn't finalized
Turn on the full calendar itinerary section if you're ready to share the full schedule
Publish your itinerary, if finalized
Ensure your Hotel and/or Meeting Space Information are populating correctly
Add any extra content— sponsors, speakers, dress codes, and more— to the Explore section