The Track Expenses tab gives you a real-time view of your event's full financial picture. Whether a vendor was booked through BoomPop or arranged on your own, you can track every dollar in one place — without juggling spreadsheets or doing mental math.
Your Budget Summary
The top of the Track Expenses tab surfaces the most important numbers at a glance:
Total Budget — pulled directly from your Event Details
Total Spend — based on all expenses logged in the tab
Remaining Budget — calculated automatically as costs are added
Estimated Price Per Guest — based on total spend and your current guest count
You can edit your total budget directly from this tab, and adjusting your guest count will automatically recalculate your per-person figure. Click the Edit Budget button to access. Changes here also sync to other parts of the platform.
If you want help estimating costs before you've committed to anything, use the Estimate Budget button to access BoomPop's budgeting estimator tool.
Use the Export button to download your budget as an Excel file, CSV, or PDF — handy for sharing with stakeholders or keeping records outside the platform.
Adding an Expense
You can add any expense to the Track Expenses tab, whether it was booked through BoomPop or arranged independently. Click Add Item to get started.
First, enter the vendor name. If the vendor is already in your event or in BoomPop's vendor database, it will appear as a suggestion in the dropdown. Otherwise, the field pulls from Google to help you find it.
Next, select a vendor type from the dropdown — options include restaurants, transportation, activities, and more.
Then, you can add a brief description of what the expense covers. From there, enter the financial details: the number of units and the cost per unit.
For example, if you're booking an activity at $85 per person for 35 guests, enter 35 units at $85 — the total will calculate automatically.
You can also add notes for any additional context, and check the Mark as Estimate box if the cost isn't finalized yet. This flags the line item so you know to return and update it with the final amount.
Finally, you have the option to upload a file — an invoice, receipt, menu, or any relevant document — directly to the expense record.
Viewing and Editing Expenses
Clicking into any line item opens a summary with the full cost breakdown, estimate status, and any attached files, which you can view or download directly.
From there, you can Edit the expense, View Vendor Page for more context, or Remove it from the tab entirely.
How BoomPop Bookings Work
Hotels booked through BoomPop, and any vendors booked through the BoomPop concierge, are added to your Track Expenses tab automatically — no manual entry needed.
Those items also include a View Booking option so you can reference the details at any time.
For expenses added manually, the View Booking option won't appear since the booking lives outside of BoomPop.
TL;DR
The Track Expenses tab tracks your full event budget in real time — BoomPop bookings and manually addes expenses alike.
Edit your total budget and guest count directly from the tab; costs recalculate automatically.
Add any vendor expense with unit-based pricing, notes, estimate flags, and file attachments.
BoomPop-booked vendors populate automatically; manually booked vendors can be added yourself.
Export your budget anytime as Excel, CSV, or PDF.